Warren Place Travel (“Warren Place Travel,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide when using our website, communicating with our travel advisors, or purchasing travel-related services.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information and describes your choices regarding your personal information.

By using our website or engaging our travel planning services, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect personal information directly from you, automatically through your use of our website, and from travel suppliers and service providers involved in your travel arrangements.

Personal Information

Depending on the services requested, we may collect:

• Full name
• Mailing address
• Email address
• Telephone number
• Date of birth
• Passport information
• Visa information
• Citizenship information
• Emergency contact information
• Frequent traveler numbers
• Known Traveler Numbers
• Global Entry information
• Travel preferences
• Travel history
• Travel insurance information
• Special accommodation requests
• Accessibility requirements
• Dietary preferences
• Payment information necessary to complete travel arrangements

Website and Technical Information

When you visit our website, we may automatically collect information such as:

• IP address
• Browser type
• Device information
• Geographic location (general)
• Pages viewed
• Referral sources
• Time spent on our website
• Website interaction data

This information helps us improve our website and better serve our clients.

2. How We Use Your Information

We may use your information to:

• Plan and arrange travel services
• Make reservations with travel suppliers
• Process payments
• Confirm travel arrangements
• Provide travel documentation
• Respond to inquiries
• Deliver customer support
• Communicate itinerary changes
• Provide travel updates and alerts
• Recommend travel experiences and services
• Administer promotions and special offers
• Improve our website and services
• Comply with legal and regulatory requirements
• Protect against fraud or unauthorized activity

3. Travel Suppliers and Third-Party Service Providers

In order to provide travel services, we may share your information with third parties involved in your travel arrangements.

These parties may include:

• Airlines
• Hotels and resorts
• Cruise lines
• Tour operators
• Transportation providers
• Destination management companies
• Travel insurance providers
• Visa and passport service providers
• Technology and booking platform providers

Information shared is limited to what is reasonably necessary to arrange and manage your travel services.

Please note that these suppliers maintain their own privacy policies and practices. Warren Place Travel is not responsible for the privacy practices of third-party suppliers.

4. International Data Transfers

Because we arrange travel worldwide, your personal information may be transferred to suppliers, vendors, and service providers located outside the United States.

Privacy laws in foreign countries may differ from those in the United States.

By requesting international travel services, you acknowledge and consent to the transfer of your information as necessary to facilitate your travel arrangements.

5. Payment Information

Payment information provided to Warren Place Travel is used solely for processing travel-related transactions.

We utilize reputable payment processors and booking systems to facilitate payments.

We do not sell your payment information.

While we take reasonable precautions to protect payment information, no method of transmission or electronic storage is completely secure.

6. Data Security

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

Despite our efforts, no security system is completely secure.

Accordingly, we cannot guarantee absolute security of information transmitted electronically.

7. Information Retention

We retain personal information only as long as necessary to:

• Provide requested services
• Maintain business records
• Resolve disputes
• Comply with legal obligations
• Enforce agreements

Retention periods may vary depending on the nature of the information and applicable legal requirements.

8. Your Privacy Choices

You may request to:

• Access your personal information
• Correct inaccurate information
• Update your information
• Request deletion of information where permitted by law
• Opt out of marketing communications

To make a request, please contact us using the information provided below.

Certain information may be retained when required by law or necessary to complete travel-related obligations.

9. Email Communications

If you subscribe to newsletters, promotions, or travel updates, we may send you communications regarding:

• Travel opportunities
• Special promotions
• Supplier offers
• Agency news
• Travel planning information

You may unsubscribe from marketing emails at any time by following the unsubscribe instructions included in those communications.

10. Third-Party Websites

Our website may contain links to external websites.

We are not responsible for the privacy practices, policies, or content of third-party websites.

We encourage users to review the privacy policies of any external websites they visit.

11. Children’s Privacy

Our services are not directed toward children under the age of 18.

We do not knowingly collect personal information from children without appropriate parental or guardian involvement related to travel arrangements.

If we become aware that information has been collected from a child in violation of applicable law, we will take appropriate steps to remove that information.

12. Compliance with Applicable Privacy Laws

Depending on your state or country of residence, you may have additional privacy rights under applicable laws.

Warren Place Travel will make reasonable efforts to comply with applicable privacy regulations governing the collection, use, and disclosure of personal information.

13. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time.

Changes become effective when posted on this page.

We encourage users to periodically review this Privacy Policy for updates.

14. Contact Information

If you have questions regarding this Privacy Policy or our privacy practices, please contact:

Warren Place Travel
6100 South Yale Ave., Suite 100P
Tulsa, OK 74136

Phone: 918.492.4724
Email: wpt@warrenplacetravel.com

Last updated March 6, 2026