These terms and conditions (“Terms and Conditions”) govern the relationship between Warren Place Travel Inc d/b/a Warren Place Travel (“Warren Place Travel” and/or “we/us/our”) and you, the purchaser or traveler (“Client” and “passenger” and “you/your”). By planning travel with Warren Place Travel, you agree to be bound by these terms and acknowledge that Warren Place Travel acts solely as a booking agent for disclosed principal supplier tour operators, cruise lines, hotels, airlines, air charters, bus companies, ground transportation, boat purveyors or owners, and other independent contractors providing Accommodations, transportation, and other services (“Supplier(s)”) and is not the source or provider of the travel services. These terms include warranties and disclaimers and exclusions of liability and may restrict your rights and remedies and provide protection to Warren Place Travel.

Use of Warren Place Travel’s Service, Access and Information for Travel Bookings

You warrant that you are at least 18 years of age and possess the legal authority to enter into this Agreement and to make travel bookings with Warren Place Travel. You agree to be financially responsible for all travel bookings you make with us, whether made on behalf of yourself or for other members of your traveling party. You warrant that all information supplied by you on behalf of yourself, members of your household, or others for whom you are authorized to transact business with us is true and accurate. You agree that you will only make legitimate reservations or purchases with Warren Place Travel and its Suppliers, and you acknowledge that, without limitation, any speculative, false, or fraudulent reservation is prohibited.

All bookings accepted by Warren Place Travel as agent are with the travel suppliers on your itinerary. Separate Supplier terms and conditions will apply to your reservation and purchase of travel-related goods and services that you select, and you understand and agree that by booking travel through Warren Place Travel, you are also agreeing to the booking terms imposed by each supplier partner selected for your itinerary. You agree that you will abide by the terms and conditions of purchase imposed by any Supplier that you have selected as a service provider on an itinerary you have approved.

Payments and Cancellations

You shall be completely responsible for all charges, taxes and assessments arising out of your bookings through Warren Place Travel. By submitting a credit card authorization form to Warren Place Travel or verbally providing your credit card detail, you agree to allow Warren Place Travel to use your payment method to purchase travel products from our suppliers on your behalf.

Except in cases of fraud, you agree not to file any dispute with your bank or credit card company to avoid or violate any booking terms and conditions of Warren Place Travel or its suppliers, including cancellations or changes of itinerary or arrangements for reasons beyond the control of Warren Place Travel or its  uppliers. If you attempt to chargeback, reverse or recollect a previously authorized trip  payment, Warren Place Travel reserves the right to collect all additional costs, fees and expenses associated with such chargeback, reversal or recollection, including without limitation, attorney fees.

All payments are due prior to departure according to each supplier’s terms and conditions of booking. You understand that failure to make payments or any violation of a supplier’s conditions of purchase may result in cancellations of your reservation, in your being denied access to flights, hotels, tours, cruises, or other travel services, or in your forfeiting any monies paid for tour reservations. In some cases, there is no refund once booking is made and under deposit or full payment.

Warren Place Travel reserves the right to charge a $100 per guest cancellation fee in the event that a trip is in process or the booking is completed and the client makes the decision to cancel.

Travel Documents, Including TSA and
DHS Acceptable Identification Requirements

It is the responsibility of each Client to obtain and carry a valid passport, visa(s), and all other documents required by applicable government regulations. When traveling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) advise that everyone carry acceptable identification to board a flight. Acceptable identification can be found at https://www.tsa.gov/traveler-information/acceptable-ids; and examples include DHS-designated enhanced driver’s license, U.S. passport, or a foreign government passport.

The name, date of birth and gender that appears on the identification card must exactly match the same such data that is listed on your tickets and booking records. You acknowledge that it is your responsibility to ensure that the information on your tickets and confirmations is accurate. Any discrepancy between your reservation and your travel documentation may result in denied boarding or an undue delay at an airport security checkpoint causing you to miss your flight, and any subsequent scheduled travel bookings on cruises and tours. Children and infants also require such documentation. Minors traveling with one parent, and/or without both parents, may be stopped and not admitted, unless authenticated and verified consent forms are provided to authorities.

Please see https://help.cbp.gov/s/article/Article-3643 for additional information.
The U.S.Customs and Border Protection Agency requires that for groups of children under the age 19 arriving to the United States by land, sea or contiguous territory and traveling with a school group, religious group, social or cultural organization, or sports team, may also present an original birth certificate. Parent or legal guardian consent must be provided to the supervising adult/group leader in writing and notarized.

Many countries will not admit a passenger if their passport expires within six (6) months of the anticipated date of return. Non-United States citizens may require additional documentation, and you are responsible to make Warren Place Travel aware when traveling on a passport from a country other than the United States of America. Warren Place Travel neither controls nor warrants the issuance of visas or approval of visas waivers related to your travel. Should a passport or visa not be issued, Warren Place Travel is not responsible.

Individual Entry and Exit Requirements

Each country holds different views of past criminal offenses, whether within or outside of their boundaries. If you have a current or prior criminal offense, contact that country directly for entry and exit requirements. See https://travel.state.gov/content/travel.html We do not inquire
about an individual’s criminal record in the interest of respecting our Clients’ privacy. Example, if traveling to or through Canada, individuals with a Driving While Intoxicated (DWI) record should review current entry requirements.

Right to Correct Errors and Offers Subject to Availability

We reserve the right to correct errors. In the event of any pricing error or omission, we reserve the right to adjust such pricing or make any other corrections. All offers, incentives and Supplier promotions are subject to availability and may change without notice. You are advised to confirm reservations well in advance of your anticipated dates of travel to avoid disappointment, increases in fares and additional late booking fees.

When you receive your travel documents, it is your responsibility to review and verify all information for accuracy. Contact Warren Place Travel immediately if changes or correction are required. If you have not notified Warren Place Travel the same day you received your travel confirmation, Warren Place Travel has no responsibility for any additional costs associated with making necessary corrections.

You must have the proper immunizations and health screenings and required documentation of such immunizations and screenings before travel. Warren Place Travel shall not assume responsibility for the accuracy of health, vaccination, or documentation requirements prior to departure or upon landing at the final destination. In some cases, required inoculations must be recorded by Client’s health practitioner on a valid vaccination certificate, which the Client must carry for proof of inoculation. If you are concerned about taking any medications
or receiving certain inoculations, check with your health practitioner BEFORE booking. Check the State Department web site https://travel.state.gov, for relevant information relating to travel to specific destinations, and the Center for Disease Control https://www.cdc.gov/travel regarding health issues related to travel.

Accessibility, Travelers with Disabilities, Special Travel Needs

Travelers with disabilities or special needs who may require non-emergency special services, additional support or accommodation of a disability should advise us in advance of booking, so that we can request assistance or arrange for appropriate services or equipment. In some cases when travelers are unable to use their own wheelchairs, mobility devices, medical equipment or devices, rental of special equipment or devices may result in additional charges. Airlines may impose charges for additional baggage and may have restrictions on the size of wheelchairs that they can accommodate.

To travel with a service animal or emotional support animal, some Suppliers may require advance arrangements and special documentation of the animal’s health and training.

When traveling outside of the United States or Canada, laws and regulations will often apply different standards of accommodation for travelers with disabilities or special needs. While we are committed to assisting travelers with disabilities or special needs, Warren Place Travel is not responsible for the failure of Suppliers in those countries to meet the needs of travelers when the Supplier follows laws and regulations of the local jurisdiction. Additionally, the laws and regulations of local jurisdictions covering travelers with disabilities or special needs may change without prior advance notice and Warren Place Travel bears no responsibility in case of changes in the legal or regulatory framework of the places you may visit on your trip. Certain destinations may have limited medical facilities or limited availability of prescription medications. We recommend that you consult your health practitioner to discuss the details of your trip. Certain travel insurance plans may provide access to emergency medical care, medical evacuation and replacement of prescription medication.

We Recommend the Purchase of
Comprehensive Travel Insurance On All Bookings

Risks and Safety

Travel to certain destinations may involve greater risk than others. Warren Place Travel urges Clients to remain informed on a daily basis as to current news events, as well as to review travel prohibitions, warnings, announcements, and advisories issued by the United States Government prior to booking travel to international destinations. Information on health and safety conditions in various countries and the level of risk associated with travel to particular international destinations can be found at https://www.state.gov, https://www.tsa.gov, https://www.dot.gov, https://www.faa.gov, https://www.cdc.gov, and https://www.cbp.gov. The Smart Traveler Enrollment Program (STEP) is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in an emergency. Registration is recommended and provided by going to https://step.state.gov/step

By offering for sale travel to destinations, Warren Place Travel does not represent or warrant that travel to such points is advisable or without risk, and shall not be liable for costs, damages, or losses that may result from travel to such destinations. Clients’ participation constitutes acceptance of such events at client’s own risks. In the event of emergent health or safety concerns, once Warren Place Travel has investigated the prevailing situation, Warren Place Travel shall have the sole and absolute discretion whether to proceed with any Warren Place Travel escorted trip or private departure, or to make alterations to the itinerary.

Hazardous Materials

Federal law prohibits passengers from bringing hazardous materials on the aircraft.

(1) Federal law forbids the carriage of hazardous materials aboard aircraft in the passenger’s luggage or on the passenger’s person. A violation can result in five years’ imprisonment and penalties of $250,000 or more (49 U.S.C. 5124). Hazardous materials include explosives, compressed gases, flammable liquids and solids, oxidizers, poisons, corrosives and radio- active materials. Examples: Paints, lighter fluid, fireworks, tear gases, oxygen bottles, and radiopharmaceuticals.

(2) There are special exceptions for small quantities {up to 70 ounces total) of medicinal and toilet articles carried in the passenger’s luggage and certain smoking materials carried on the passenger’s person. For further information, each passenger should contact the relevant airline representative{s) on their itinerary. Restrictions on hazardous materials are listed https://www.tsa.gov/traveler-information prohibited-items.

Insecticide Notice

We recommend that you refer to the DOT list of airports in countries that require airlines to treat the passenger cabin with insecticides prior to the flight or while on the aircraft. This list is on the DOT’s website and is updated from time to time: https://www.dot.gov/office-policy/aviation-policy/aircraft-disinsection-requirements

Air Travel Schedule Reconfirmation, Check-in

Your airline ticket is a contract between you and the air carrier, even if you purchase through Warren Place Travel. If you purchase air travel through Warren Place Travel, you acknowledge and agree that Warren Place Travel does not have the right to control the operations of independent airlines, and agree that Warren Place Travel is not liable for any personal injury, property damage related to your purchase of air tickets or air travel, including, but not limited to any act, error, omission, injury, loss, accident, or delay caused by any act, error or
omission of the airline, including their failure to deliver services, partial or inadequate delivery of services, airline policies including refund or rebooking policies, fees for checked or carry-on luggage, fuel increases, bankruptcy or cessation of operations.

Warren Place Travel shall not assume any responsibility for any air schedule changes. In rare instances, upon departure from a country, certain departure taxes must be paid in cash only and may vary in price. Failure to use a reservation may result in automatic cancellation of all continuing and return flights, as well as forfeiture of airfares. Airline e-tickets expire a year from issue date unless carrier fare rules in passenger’s itinerary fare provide otherwise.

Due to enhanced security, it is strongly recommended that you check in a minimum of 2 hours prior to scheduled departure for domestic flights and 3 hours prior to scheduled departure time for international flights. Reconfirm flight times at least 24 hours prior to scheduled departure time for domestic flights, and 72 hours prior for international flights.

Frequent Flyer mileage accrual is at the discretion of the airline(s). Warren Place Travel has no liability if accrual of miles or points is denied or if upgrades are not allowed. Many airlines do not permit upgrades on airfare purchased in certain fare classes or when using frequent flyer miles, loyalty status or certificates.

Seat assignments are not guaranteed even after they are assigned, and Warren Place Travel has no control over airline seat assignments. Most airlines charge a fee to pre book a seat.

Travel Advisories and Entry Requirements

Travelers are responsible for reviewing current entry requirements, passport validity requirements, visa requirements, health requirements, and travel advisories applicable to their destinations. Warren Place Travel will provide guidance whenever possible, but travelers are ultimately responsible for ensuring compliance with all entry and transit requirements.

Limitations of Responsibility and Disclosures

Warren Place Travel acts solely as a booking agent for disclosed principal Suppliers and is not the source or provider of any travel service. Each Supplier is an independent entity with its own management and is not subject to the control of Warren Place Travel. The Suppliers whose names appear in travel documentation are those responsible for providing the travel services purchased, and you consent to the use of those Suppliers.

Some group tours are based on minimum numbers of passengers traveling; if the number of passengers falls below the minimum required, a surcharge may be imposed, or the tour may be canceled. Any cancellations of a tour or package for reason of failing to meet the minimum traveler requirement will be governed by the tour operator’s cancellation policy.

The Supplier may determine that alterations in an itinerary are necessary for many reasons, including but not limited to severe weather. Any alterations to an itinerary are at the sole discretion of the Supplier, and Warren Place Travel bears no responsibility for any changes.

BECAUSE WARREN PLACE TRAVEL ACTS AS AGENT FOR DISCLOSED PRINCIPAL SUPPLIERS AND DOES NOT HAVE THE RIGHT TO CONTROL THE OPERATIONS OF SUCH INDEPENDENT OPERATORS AND SUPPLIERS, YOU AGREE THAT WARREN PLACE TRAVEL IS NOT LIABLE FOR ANY PERSONAL INJURY OR PROPERTY DAMAGE, WHICH MAY ARISE OUT OF THESE SERVICES. WARREN PLACE TRAVELS HEREBY DISCLAIMS ANY LIABILITY WHETHER BASED ON CONTRACT, TORT, STRICT LIABILITY, OR OTHERWISE, INCLUDING WITHOUT LIMITATION LIABILITY FOR ANY DIRECT, PUNITIVE, SPECIAL CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES IN CONNECTION WITH THE GOODS OR SERVICES PROVIDED BY ANY PRINCIPAL SUPPLIER BOOKING THROUGH WARREN PLACE TRAVEL, INCLUDING WITHOUT LIMITATION LIABILITY FOR ANY ACT, ERROR, OMISSION, INJURY, LOSS, ACCIDENT, DELAY OR IRREGULARITY WHICH MAY BE INCURRED THROUGH THE FAULT, NEGLIGENCE, WILLFUL ACTS, OMISSIONS OR OTHERWISE OF SUCH SUPPLIER, OR OF ANY SUPPLIER OR THEIR RESPECTIVE EMPLOYEES, AGENTS, SERVANTS, OR REPRESENTATIVES, INCLUDING, WITHOUT LIMITATION, THEIR FAILURE TO DELIVER OR THEIR PARTIAL OR INADEQUATE DELIVERY OF SERVICES, THEIR CANCELLATION AND REFUND POLICIES, FUEL INCREASES, BANKRUPTCY, OR CESSATION OF OPERATIONS AND OTHER MATTERS OUTSIDE OF WARREN PLACE TRAVEL’S CONTROL, AND YOU HEREBY EXONERATE WARREN PLACE TRAVEL FROM ANY LIABILITY WITH RESPECT TO THE SAME.

WARREN PLACE TRAVEL HAS SOLELY RECEIVED COMMISSION AND FEES FOR TRAVEL TRANSACTIONS AND CLIENT AGREES AND UNDERSTANDS THAT ANY RECOVERY FROM WARREN PLACE TRAVEL WILL BE LIMITED TO THE AMOUNT OF COMMISSION AND FEES ACTUALLY RECEIVED BY WARREN PLACE TRAVEL.

Force Majeure

Warren Place Travel will not be in breach of these terms and conditions or otherwise be liable to you, for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, civil commotion, breakdown of communication facilities, including web host and internet service provider, breakdown or malfunction of equipment, destruction of or serious damage to facilities, natural catastrophes including, but not limited to extreme weather events, floods and volcanic eruptions, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy, and any other unforeseen circumstance which is beyond the control of Warren Place Travel.

The Purchase of Travel Insurance is Highly Recommended on All Trips

In addition, each of Warren Place Travel’s Suppliers have terms and conditions which include Force Majeure provisions. In the event that a Force Majeure event occurs, those Suppliers may be entitled to, and may in their sole and absolute discretion, vary, postpone, or cancel any itinerary or arrangement in relation to the trip. Payment of any refund to you as a result of the non-performance of any obligations hereunder shall remain in the sole and absolute discretion of the Supplier pursuant to their policies, although Warren Place Travel shall use its reasonable efforts to secure reimbursement for you where possible.

No Copying or Editing

No materials from this website may be modified, copied, reproduced, republished, downloaded, posted, displayed, transmitted, licensed, used to make derivative work, transferred, sold, or distributed in anyway without Warren Place Travel’s prior consent.

Unauthorized use of such material on any other website or computer environment is strictly prohibited.

Client Conduct

When you book with Warren Place Travel, you accept responsibility for any damage or loss caused by you. Full payment for any such damage or loss {reasonably estimated if not precisely known) must be paid directly at the time to the accommodation owner or manager or other Supplier. You must indemnify Warren Place Travel for the full amount of any claim (also including legal costs) made against us. We are not responsible for any costs incurred concerning a guest removed from a trip, or any portion of a trip. You agree not to hold Warren Place Travel or any of its related entities liable for any actions taken under these terms and conditions. Baggage and personal effects are at all times the sole responsibility of the participant.

Any transportation, possession or use of illegal drugs will result in immediate termination of your trip and may result in prosecution by law enforcement authorities. You are responsible for knowing and observing the licensing laws for drug possession (including prescription and over the counter drugs) for all countries and states you are visiting. Laws may require you to carry a prescription from your doctor.

Currency Fluctuations

Currency exchange rates fluctuate. Prices are subject to change based upon currency exchange rate fluctuations. Warren Place Travel is not responsible for surcharges or foreign transaction fees imposed by Client’s credit card or bank.

Travel Insurance

WARREN PLACE TRAVEL OFFERS ACCESS TO TRAVEL INSURANCE TO PROTECT PASSENGERS AND THEIR INVESTMENT IN TRAVEL. UNLESS SPECIFICALLY NOTED, TRAVEL INSURANCE IS NOT INCLUDED IN THE COST OF CLIENT’S ITINERARY TO PROTECT AGAINST THIRD PARTY SUPPLIER DEFAULT/BANKRUPTCY PROTECTION, DELAY, INTERRUPTION, MISSED CONNECTION FOR CRUISES, CANCELLATION, MEDICAL EMERGENCY TRANSPORTATION/EVACUATION & REPATRIATION, BAGGAGE & PERSONAL EFFECTS/LOST LUGGAGE & BAGGAGE DELAY, ILLNESS, JOB LOSS PROTECTION AND CHANGE OF PLANS, ACCIDENTAL DEATH AND DISABILITY, TRAVEL ACCIDENT/SICKNESS MEDICAL EXPENSES, AND MORE. PROPER INSURANCE MAY PROTECT YOU FROM FINANCIAL LOSS IN ALMOST ALL CIRCUMSTANCES.

Without appropriate travel insurance, you understand and agree that if you cancel or interrupt your travel for any reason, portions of the trip/tour may not be refunded. Warren Place Travel and travel Suppliers’ cancellation penalties will apply resulting in the loss of monies up to the full cost of Client’s travel booking and related costs. The purchase of travel insurance is not required in order to purchase any other product or service offered by Warren Place Travel. However, if you decline to purchase insurance, Warren Place Travel may require that you execute an insurance waiver.

Warren Place Travel is not a licensed insurance broker, and its advisors are not qualified or authorized to answer technical questions about benefits, exclusions, and conditions of any of the insurance offered, nor evaluate the adequacy of the prospective insured’s existing insurance coverage. An additional charge applies for any travel insurance selected. It is your responsibility to know what your insurance policy covers, and to put alternative coverage in place, if you wish to insure conditions that are excluded by your policy.

WARREN PLACE TRAVEL CANNOT GUARANTEE THAT ANY INSURANCE PROVIDER WILL APPROVE COVERAGE FOR A CLAIM MADE UNDER THE INSURER’S POLICY AND MAKES NO REPRESENTATIONS ABOUT THE EXTENT OF COVERAGE FOR ANY POLICY IT MAY OFFER OR QUOTE.

Reservation of Rights and Changes To These Terms

We reserve the right, in our sole discretion, to change these Terms and Conditions at any time. Updated versions of the Terms will be provided to Clients, will be posted on our website and are effective immediately upon posting.

General

The laws of the State of Oklahoma govern these Terms and Conditions. You hereby consent to the exclusive jurisdiction and venue of courts in Tulsa County, Oklahoma in all disputes arising out of or relating to travel bookings with Warren Place Travel. Any claim against Warren Place Travel must be made within 12 months after the date of the completion of the trip and not later. Warren Place Travel shall not in any case be liable for damages other than compensatory damages, and you waive any right to claim punitive or exemplary damages.

You agree that you may only bring claims in your individual capacity and not as plaintiffs or class members in any class action, proposed or purported class action, or other representative action, regardless of the type of proceeding. You expressly agree to waive and forego any and all rights to bring any such class actions, purported or proposed class actions, or representative actions.

If any part of these Terms and Conditions is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and agreement shall continue in effect.

These Terms and Conditions (and any other terms and conditions referenced herein) constitute the entire agreement between the Client and Warren Place Travel with respect to travel bookings made with Warren Place Travel by any means, and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written, between Client and Warren Place Travel with respect to communications with Warren Place Travel. A printed version of this agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to these Terms and Conditions to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.

Last updated March 6, 2026